An AI automation agency, built like a practice
Kontrol AI designs, builds and hands over AI automation for Australian small and mid-sized businesses — the work an automation agency sells, without the agency structure. The founder who scopes your workflow in the free 60-minute review is the same person who builds it. Everything runs on n8n, you own it outright at handover, and nothing is charged before a scope is agreed.
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What does an AI automation agency actually do?
Strip the language back and the job is specific: find the processes in a business where a person is re-typing information between systems, and replace that copying with a workflow that runs on its own — reliably, with a person still in charge of the judgment calls.
In practice that looks like an email that becomes a job in SimPRO without anyone keying it in, an invoicing run that assembles itself for approval instead of being built by hand, or a live dashboard that replaces the Friday spreadsheet ritual. The automation sits between the systems you already run; replacing your software is rarely part of the answer.
How is Kontrol AI different from a typical agency?
Three ways, and each one is checkable.
- You deal with the builder. The practice is led by its founder, and the person in the review call is the person who designs, builds and documents the work. No account layer, no handoffs between a salesperson, a strategist and a delivery team who have never seen your process.
- You own the result. The workflows are built on n8n — a standard, widely used automation platform — documented at handover, and able to be picked up by another developer at any time. Building inside a closed platform the client cannot access or export is a well-documented industry pattern; it does not happen here.
- Accuracy is measured, not asserted. Kontrol AI's live client pipelines have recorded a 99.6% success rate across 1,002 automation runs and 728 jobs as at 3 August 2026, with the remainder surfaced as exceptions for a person to handle rather than hidden. Every run is logged, so any output can be traced back to the input that produced it.
What does it cost?
An honest agency answer starts with a review, not a rate card. The first step here is a free 60-minute workflow review — it maps how the work moves today, where the admin hours go, and which automation pays back first. A scope with a fixed price comes out of that review, so the dollar figure is attached to a defined piece of work rather than a number guessed in a sales call.
Builds are quoted per scope and can start with a single workflow rather than a program. Live dashboards run as a monthly service. Nothing is charged before a scope is agreed — and if the review says a process is not worth automating, that is what you will be told.
Do you work outside the Gold Coast?
Yes. The practice is based on the Gold Coast and works with businesses Australia-wide — Brisbane, Sydney, Melbourne, Perth and regionally. The systems being connected are cloud platforms, so the work is remote by nature: the review runs as a video call, the build connects to your systems with permissioned credentials, and the handover walkthrough happens on screen.
How to compare automation agencies
Whoever you end up hiring, four questions separate the businesses that will still be running their automation in two years from the ones that will not:
- Who owns the automation when the engagement ends? If the answer involves their platform and their login, keep looking.
- What happens when a run fails? The right answer involves an alert to a person with the original input attached — silent failure is the real risk with automation, not failure itself.
- What happens to the input that does not fit the pattern? A well-built workflow routes the ambiguous case to a human rather than guessing.
- Can they show a measured success rate on live client work? Not a demo — logged runs against real data.
Those are the questions this practice is built to answer well, and you are welcome to put every one of them to us in the review.
Common questions
Is Kontrol AI an agency or a consultant?
A practice, led by its founder. The person who scopes the work in the free review is the person who designs it, builds it and hands it over — there is no account manager between you and the builder, and no junior learning on your project.
The word agency is what most people search for, and the service is the same thing a good agency sells: automation designed, built, tested and handed over. The difference is the shape of the engagement. Work starts with a free 60-minute review, nothing is charged before a scope is agreed, and an engagement can start with a single workflow rather than a retainer.
What does it cost to hire an AI automation agency?
Anyone quoting a number before seeing your process is guessing. At Kontrol AI the first step is a free 60-minute workflow review, and a scope with a fixed price comes out of it.
The review produces a short list of automation candidates and a view on which one pays back first, so the dollar figure is attached to a defined piece of work rather than an estimate made in a sales call. Builds are quoted per scope; live dashboards run as a monthly service. Nothing is charged before a scope is agreed, and no work is sold that the review suggests is not worth automating.
Do you only work with trades businesses?
Trades and field services are the core of the practice, but not the whole of it. Client work has spanned contracting, financial advice, mortgage broking, HR consulting and education.
The common thread is not the industry, it is the shape of the problem: a repeatable process running across two or three systems, with someone re-typing information between them. If that describes a workflow in your business, the industry label matters less than the process.
Can you work with our existing software?
Yes — that is the point. Automation sits between systems rather than inside them, so the design is built around the software you already run: SimPRO, ServiceM8, Xero, MYOB, Microsoft 365, a CRM.
Replacing a platform is rarely part of the answer. The workflows are built on n8n, a standard and widely used automation platform, documented at handover and able to be picked up by another developer at any time.
Do you work outside the Gold Coast?
Yes. The practice is based on the Gold Coast and works with businesses Australia-wide — Brisbane, Sydney, Melbourne, Perth and regionally.
The systems being connected are cloud platforms, so the work itself is remote by nature: the review runs as a video call, the build connects to your systems with permissioned credentials, and the handover walkthrough happens on screen. Time zones and site visits are not a factor in whether an automation gets built well.
Book your free 60-minute workflow review. You'll be talking with Chris Olanda — the founder who designs and builds the work. We map where your admin hours are going and which processes are worth automating. No obligation, and nothing is charged before a scope is agreed.
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Take the Admin Time-Cost Checklist — 21 places trade and service businesses lose hours to re-typing, chasing and double entry. Walk your week through it and you'll know where the time is going before you ever talk to anyone.
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